Pastoral Council Meeting 28 May 2015

Minutes of St Cuthbert’s Parish Pastoral Council Annual
General Meeting

28th May 2015

 1. The meeting opened with prayer.

Present:  fr
Ben Earl, Cliona Kear, Gil Bolton, Mary Bolton, John Marsland, Susan Penswick, Margaret
Doyle, Andy Doyle, David Hughes, Margaret Harvey, Dominic Goodall, David
Crookes, Judy McLean, Sarah Milner, Margaret Davis, Andrew Davis, Michael
Laing, fr David

2.
Apologies:
Marianne Fleming, Mandy Hamilton,
Frances Simmons, Alison Purvis

3. Minutes of
the previous meeting were accepted.

4. Matters
arising:
– None

5.
Election of Officers:
Chairman – David
Hughes – proposed by Gil Bolton and seconded by Michael Laing.  There was no nomination at this poiunt for
the position of Deputy Chairman.

6.  Financial Report:  A copy fo the Financial Report was distributed.  There is a cap pf £8,000 for Gift Aid on
small donations.  The Deposit Account
stands at £43,606 and the Current Account at £33,059 which includes £4,000 of
restricted funds which is the money raised for Belpahar.

7. Reports from sub-committees/groups:

a.             
Building committee report to St Cuthbert’s
Parish Pastoral Council

Period ending 28th May 2015

Choir loft balustrade. 

 Details for fixing the balustrade extension have been drawn up and the
architect is getting costs for the work. ongoing

 Works carried out since the last PPC.

 Making good of internal decoration around the church and presbytery
was carried out in March.

 The installation of the shower to the first floor bathroom is
complete.

 Repairs to the church roof were carried out as planned.

 A replacement boiler serving the presbytery had to be installed due to
the continual failing of the existing one.

 Proposed work.

 Porch and narthex

Next stage is to design the cupboards and obtain prices.

External decorations to church and presbytery.

 Other maintenance continues as and when required.

 Gil Bolton

Chair Building Committee.

St. Cuthbert’s Fundraising Committee

Report to PPC period ending 28th
May 2015

 

Events since the last PPC

 Update on funds raised:

 The book sale raised £544, and the auction of tables raised £50.

The total outstanding at March 2015 was £24k.

The parish has recently received a legacy of £26k, the finance
committee will decide whether or not this can be attributed to the stonework
project thereby clearing the remaining debt.

The committee has decided that now is the right time to take a break
from major fundraising initiatives. 
Some events will continue, with the main emphasis on the social aspect
of events.

Events planned:

A garden party with a barbecue is planned for 28 June.  This will now be a celebration of what the
parish has achieved in clearing the debt from such a major project.  There will be a shared table approach to
providing the food for the barbecue, although we will need to provide drinks
(in particular soft drinks as the event is during the day and more people may
be driving). The committee discussed live music –Alison choir lead will be
approach for ideas.

The Gala is on 11 July and Martin Donbavand will be starting the
provision of hot food early in the morning. 
Donations of bacon are very welcome. 
The Justice & Peace Group will be asked to decide on the
recipients of the money raised, due to the on-going problem with getting
funding to our twin parish in India.

Although the Lumiere event is confirmed for November, we are still
waiting to hear if an installation will be near the church.  If an installation is near the church we
will look at providing refreshments as the previous Lumiere was very successful.

There will be a quiz in St. Oswald’s institute in November.  Donations for a raffle are welcome.

Membership of the restoration Committee.

Prior to the meeting of 30th April the committee advertised
for new members however there were no volunteers.

Chair:

Gil has now stood down as Chair of the Committee.  He will continue as a member of the group,
and the committee thanked him for his work.

Next meeting:  1 October 2015 @
8pm.

Gil Bolton – Outgoing Chair Restoration Committee

c.  Catholic
Society:

Sunday evening Mass is very well attended.  Around 20 at Lauds.  The dinners are popular.  The Choir is taking off and there is a new
choral scholar.  Close to 60 are down for
the Lindisfarne Retreat.  There will be a
big push for new members at the next Fresher’s Fair. 

Cathsoc
Fundraising:

How to manage the Accounts?  Should families donate to Cathsoc?  Should a Grant be sought?  There are 90 Alumni on the database – is
there a rich patron amongst these?

d. Churches Together in
Elvet & Shincliffe:

 

The
group last met on 5th May.

This
year’s Pilgrimage to Holy Island will be on Saturday 20
th June.

 We
are looking to have a joint celebration of St Oswald’s Day in early August to
which all the Churches in Durham will be invited.

 A
short series of talks on Social Issues will take place in November hosted here
in St Cuthbert’s.
  We are also looking to
offer a venue and service to the whole of Durham for the Week of Prayer for
Christian Unity in 2016.

 Lent
2016 is likely to see us revisit aspects of the Passion and Art for a series of
weekly reflections.

 The
next meeting of the group will be on 22nr September here at St Cuthert’s.

    Justice and Peace Group Report 2014-15

 The group has met together three times in the past
year.
  Our aims are

  • to raise awareness of Justice and Peace issues
  • to raise money for CAFOD

We meet after Sunday Mass.  We continue to maintain links with members of
the Justice and Peace Groups at Durham Martyrs, in order to share ideas and
build up links between the groups.

 We have been very concerned about the lack of
progress in getting money raised for Belpahar to the intended recipients.
  We have given much thought to a replacement
good cause. The group would like to recommend to the Parish Pastoral Committee that
the parish ceases to support India and instead supports NEPACS and the Colombia
initiative currently supported by the Durham Martyrs Justice and Peace group. A
worker on the Colombia project, Siobhan, will be visiting Durham and give a
talk at an open evening (probably at St Joseph’s Parish room) on 7
th
July.
  We have asked Fr. Ben to
investigate the legal position over the use of the money raised but not sent to
India

 We
are continuing to build on our CAFOD virtual village.
  The young people of the parish collected very
week in Advent and raised £476.55 enough for a camel, two goats and some chirpy
chickens.
  A two dimensional model of the
virtual village was displayed in church during Lent (made by Judy MacLean).

 Miner’s Gala day raised £770 which was split between
CAFOD and the Building Fund.

 Our Fair Trade stall continues to run twice a
month. 
We
hope to re- launch the stall with additional products when the new storage
facilities and counter are in operation.

 Our annual Shared Harvest took place in September and
raised £128.77 for CAFOD.
 

 We continue to collect

  • inkjet
    cartridges which are recycled and raise money for CAFOD.
  • old and used
    stamps for St Cuthbert’s Hospice. 
  • Old spectacles
    are also collected and recycled. 

We also tried to collect second hand toys on
Prisoners’ Sunday in November, but we had a limited response to this this
year. 

 The parish contributes to the diocesan scheme to
support asylum seekers in the North East.
 
We now collect toilet rolls and biscuits.  Contributions flood in very month prompted by
a reminder in the bulletin (approximately 50 toilet rolls and 20-35 packets of
biscuits per month).

 We are also raising money to twin the parish
toilets.
  This is done through Tear Fund
and it costs £60 to twin a toilet.
  We
have so far raised £43.

 The group organised a carbon Fast in Lent where
parishioners were invited to
reflect on the need to
live more simply, reduce our ecological footprint and be in deeper harmony with
all life on God’s earth. 
 The young people of the parish collected
weekly donations for CAFOD as the government had agreed to match all
contributions made in Lent.  We raised
£414.37.

 We would like to thank everyone at St Cuthbert’s for
your wonderful support and for your prayers.

 Amanda Hampshire

May 2015

f. Liturgy & Music:

Since
the last meeting of the PPC the Liturgy & Music Group prepared for the
services for Holy Week and Easter.
  As
has been our practice for the last few years we compiled a single booklet
comprising the principal Triduum services and this seemed to be very well
received.
  The numbers of those attending
seemed to be up on 2014 and fr Ben invested in a live relay of the Easter
morning Service into the Parish Room so as to avoid the problem last year when
some people actually walked away from the Church as there was no room.
  There were some issues with the sound quality
but those who came to the Parish Room were appreciative of the initiative.

We
continue to deliberate as to how to increase the number of people on whom we
can call for the many Lay Ministeries which support our celebration of the
Mass.
  In particular, we always struggle
to encourage welcomers and ushers and in recent months a number of servers have
stepped down from active duty.
  However,
all Ministries would benefit from an increase in numbers and a “refresh” of
personnel.

Our
next meeting will be on 16
th June.

 

g.  Diocesan Meetings: 
Council of Laity – March 2015

 

Pope John 11 Award Mary
Hughes and Tony Joy

 

The John Paul 11 award
originates in Ireland and is being launched in the Diocese on 8th
October – the Papal Nuncio will attend the launch.  The Award is aimed at 16-18 year olds and
there are Gold, Silver and Bronze awards. 
Young people collect evidence of their work in Parishes (such as
reading, serving, cleaning) and social awareness and reflect on how what they
have done relates to Gospel values and what it means to be a baptized
Catholic.  The award recognizes what
young people are already doing as well as encouraging new involvement.  Their evidence will be assessed by YMT.  The award is not academic and assessors will
be helping people to present their evidence rather than marking presentations.

 

The team is currently
visiting schools to tell them about the award scheme and will be looking for a
co-ordinator in each parish and award leaders in each school and Deanery.  A handbook will be producted for
co-ordinators and a training session organized in July.  The award will be run from parishes where
young people are not in Catholic schools and the team welcomes ideas on how to
teach everyone (e.g. in very rural areas such as Northumberland).

 

Update from the Synod on Family Life – Deacon
Peter Lavery

 

More tha  750 people in the Diocese responded to the
first consultation and a report was compiled and sent to the Bishop’s
Council.  The level of discussion at the
synod is evidence that views were listened to and not watered down.

 

The next stage of
consultation is called “The Call, The Journey and the Mission”.  The first section had a very tight deadline
and was completed by the Diocesan team based on the 750 contributions received
for the earlier consultation.  There is a
questionnaire for the clergy about the pastoral response to difficult
situations and a further document with 6 questions which is for discussion in
parishes with a summary of the discussion to be returned to Peter by
mid-May.  This discussion strongly emphasizes
the celebration of marriage and the questions are predominantly positive but
Peter emphasizes that the questions are triggers for discussion and that all
views are welcome even if they do not directly answer the questions.

 

Update from the Council of Priests:

 

The Council of Priests
has discussed Forward Together in Hope and the Synod on Family Life as well as
the Diocesan budget and admissions policy in schools.  The Council is looking at how to be more
effective including reducing the number of priests attending, having more
in-depth discussions and more joint councils with the Council of Laity and the
Youth Council.

 

Forward Together in Hope – Fr Jim O’Keeffe and
Tony Sacco:

 

Since the last Council
the team has been visiting as many parishes as possible – in one weekend Fr Jim
spoke at 8 Masses.  There were events in
Hebburn and Durham for the nominated Parish representatives and a pack of
material has been made available for each parish. 

 

The next stage will be
to make a detailed questionnaire available for each parish with specific
information relating to the parish. 
Thjis will be completed by the parish and returned by the first week in
Advent.  Each parish response will be
reviewed and there may be further questions or clarifications and the
representatives from across the Diocese will be involved in a scrutiny process
throughout 2016.  There is a DVD and
Powerpoint for use in parishes and the film is also available on the website.

 

8. Forward Together in Hope:

There is a DVD on the Diocesan website. 
The 2nd phase is just beginning with a 50 page questionnaire
in three sections – A Picture of our Community under 10 headings.

Margaret Doyle will draw up a timetable and there will be handouts at
Sunday Mass for everyone.

9. 
Heritage Open Days:

10th to 13th September.  fr Ben will confirm with the Council re our
participation and which day we will open. 
Volunteers will be needed.

10. Items from the Parish Priest: All items have been covered
above.  

11. Any other business: 
fr David

There will be a presentation after Masses at the end of September on
themes of Our Lady, Spiritual Life, married couples, praying, conversation

12. Date of next meeting: 22nd
October 2015 at 7.30 p.m. in the Parish Room

13.  The meeting closed with prayer.